Centralization of Data Management in Kadi University through e-Governance
Kadi Sarva Vishwavidyalaya is a Private University in Gujarat approved by University Grants Commission (UGC). The University was founded in 2007 by Sarva Vidyalaya Kelavani Mandal in Gujarat, a trust which has been in existence for more than nine decades.
There is an absence of a Centralized Reporting mechanism for quick decision making. The University has been operating independent software for various departments without an integrated approach. Most data has been maintained manually.
Centralized management of applications and Real-time synchronization of data for all stakeholders.
All the manual work required to generate enrollment numbers took several months after the students’ admissions.
Absence of real time information about asset acquisition from the various colleges under the University and inventory management made it very difficult for the university to keep a track of all the requirements and purchases-especially those of stationery. There was a lot of wastage in terms of printing extra question papers and answer booklets.
The dependency on manual forms and data has been replaced through automated work flow process leading to transparency and accountability.
Our e-Governance Solution enables real time communication among all users of the system to build efficiency in reporting and to analyze gaps through business intelligence. All individual colleges and schools that have independent portals have been integrated into the parent portal.
We leveraged open source tools for developing the e-Governance solution. Information related to the processes was obtained by an onsite techno-functional team through knowledge transfer sessions with the university staff.
Our solution realized several benefits:
Our solution has simplified the enrollment number generation process. It has an online system in which a College Administrator can upload the Student information and the University can immediately view the student information and generate the enrollment number after the college confirms the Admission. This process will only take a few minutes.
Each employee has been provided with a dashboard to add the internal marks and a verification option has been provided to the concerned HOD for giving a final approval. Once approved, the internal marks get published in the student’s respective dashboard. The marks will also be visible to the Examiner.
The solution has an integrated Exam evaluation module in which the examiner will initially register the evaluators. The evaluators will login to their personal dashboard and enter the dummy numbers and the marks will automatically be allocated to the student based on the dummy numbers during evaluation. This process fastens correction and results announcement/li>
Every employee’s details such as name, work experience, teaching subject etc are maintained in the system. This has helped the university to easily identify the eligible paper setters.
The software has additionally enabled respective stake holders with the flexibility to retrieve information related to attendance, leaves, marks, fee details, online exams, timetables and others.
The Kadi University scheduled 3 semesters’ student results using our Software for 26 courses. Currently 250 exams were scheduled using our software in both Regular/ATKT formats for various courses. Our software will also send proper alerts to all the students with backlogs and those who are appearing for the exams at the time of Exam Schedule./li>
The solution also has an Asset Management module in which the Asset Supervisor and Management can get information about the Assets acquired, disposed and managed. The University can accurately identify and track its consumption of question papers, answer booklets and other stationery.